Project Administration Manager cum HSE (Contract)

Responsibilities: 

Responsibilities:

  • Involved in Project Planning, Organizing, Implementation and Monitoring
  • Managing project documentation and process PO & claims
  • Involved in preparation of project initiation and closure activities
  • Able to manage and upkeep the project documentation central control
  • Maintain meeting minutes and upkeep department inventories such as PPE
  • Assist Project Manager in producing monthly reports for the management, other documentation for project reporting, and etc
  • To liaise with relevant internal departments to coordinate work processes
  • Responsible to all incoming / outgoing project documents / correspondence, monitor project status, prepare routine letter / reports, schedule appointment & presentation materials
  • To carry out daily administrative & clerical support for the department
  • Ensure that all incoming inquiries are registered
  • Responsible to coordinate interview session with Hiring Managers
  • Responsible for staff on-boarding procedure including work pass application for foreigner expatriates and visa application, new hires checklist and briefing, preparing information & etc
  • Liaise with local government statutory bodies such as immigration, marine department, city hall, chief minister office & etc
  • Responsible for transportation and hotel arrangement, flight booking for company visitors
  • Ensure documentation are always well-organized and maintain up-to-date
  • Implement and enforce Health, Safety & Environment (HSE) policies, general rules and regulations for company to comply with the health, safety and environment related law.
  • Plan and organize activities related to employees’ safety and health including incident investigation, workplace inspection and HSE program
  • Involved in investigate any accident, incident, near-miss incident, dangerous occurrence, occupational poisoning or disease occur in workplace
  • Coordinate and manage any inspection or notification required by DOSH, BOMBA, DOE or any other government division that is related with health, safety and environment
  • Plan and organize health, safety and environment correlated training programs or briefing for employees, contractor and visitors.
  • Plan and organize regulatory plant fire drill exercise for ERT, chemical handling, first aid course and any other necessary courses.
  • Carry out duty as one of Emergency Response Team Member.
  • Involved in safe work permit application, review and update new legal requirement
  • Execute any other tasks as and when instructed by superiors.
  • Other duties assigned by the superior / head of department.

 

Requirements: 

Requirements:

  • Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field
  • 7~10 years proven track record in a wide spectrum of administration functions including work permit renewal and application is desired. Preferably those who currently working with oil & gas industry.
  • Ability to work independently with multiple tasks and priorities simultaneously
  • Good command of English and Bahasa Melayu (both written and spoken).
  • Computer literate and familiar with standard Microsoft Office application, especially Microsoft Excel.
  • Possess good communication skill and positive teamwork
  • Applicants should be Malaysian citizens and willing to stay in Sabah for long term.
  • Applicants must possess at least a Professional Certificate, Diploma in Occupational Safety & Health Administration (OSHA) from DOSH or NIOSH
  • Knowledge in Occupational safety & Health related legislation, regulations and practices
  • Green Book holder and registered with DOSH
  • Preferable for Sabahan

 

Please send your job application to the below office address. We thank all applicants; however, only short-listed candidates will be contacted for interviews.

 

Human Resource Department
JGC Malaysia (KL Office)
Level 14, Tower 2, Etiqa Twins,
11, Jalan Pinang,
50450 Kuala Lumpur.

 

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